Exhibitor Information for 2027 Winter Conference

January 21-22, 2027

Exhibitor Registration is now open!


To complete your registration this year, please follow these steps:
1. Click the Exhibitor registration link below and complete your registration in Cvent.
2. When your registration is complete, you will receive TWO emails.
           – Registration Confirmation from Cvent
           – Welcome Email from Expo Genie
3. Once you receive the Welcome email from Expo Genie, log in to your account to select your preferred booth space(s) based on the package you purchased in Cvent.
           – It is VITAL that you complete this step to guarantee your preferred booth space(s).
4. Once you have selected your booth space(s) in Expo Genie, you will be manually added to the Exhibitor Portal in Cvent.
5. As the booth manager, you will receive an email from Cvent to access the Exhibitor Portal.
6. Once you have access to the Exhibitor Portal, you will complete all tasks to set up your booth, order equipment/electricity, book accommodations, etc. 

 

EXHIBITOR REGISTRATION LINK: https://cvent.me/lZqReZ

Conference Location

Arvest Convention Center
Exhibit Hall A
100 Civic Center
Tulsa, OK 74103

DoubleTree Tulsa-Downtown
616 W 7th Street
Tulsa, OK 74103

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Conference Exhibit Hours

January 21, 2027 (Thursday)
9:00am-5:00pm

January 22, 2027 (Friday)
8:00am-12:00pm
Closed from 12:00-2:00pm
2:00pm-4:00pm

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Advertising

Advertising Opportunities
The advertising opportunities available are:
– Oklahoma Music Winter Issue
– Conference Program Book (Full Page, B/W)
– High School All-State Program (Full Page, B/W)
       **Reserved for Universities only
Website advertisements
– Take Note Tuesday membership newsletters
Click here to learn more about advertising

Early Bird Exhibit Booth Fees

Before December 1
Single – $375.00
Double – $750.00
3 Spaces – $1000.00
4 Spaces – $1300.00
6 Spaces – $1800.00

 

Regular Exhibit Booth Fees

After December 1 – Before January 1
Single – $425.00
Double – $850.00
3 Spaces – $1150.00
4 Spaces – $1500.00
6 Spaces – $2100.00

 

Late Exhibit Booth Fees

After January 1
Single: $475.00
Double: $900.00
3 Spaces: $1300.00
4 Spaces: $1700.00
6 Spaces: $2400.00

*Company will not appear in the Conference Program
*All Late Fee payments must be cashier’s check, money order, or cash