Circle the State with Song

Circle the State with Song is comprised of 26 regional festivals across Oklahoma.
Exceptional 4th-8th grade students with unchanged voices are eligible to participate
in this challenging and exciting choral experience!

 

Teacher and School Eligibility:

– Participating teachers must be an active member of OkMEA through the registration process and festival
– Any school in Oklahoma whose enrollment includes 4th-8th grades may participate
– Homeschool students may participate as long as the student is entered by an active member of OkMEA
– Private studio musicians may participate as long as the student is not enrolled in a school participating in CTSWS

Maximum participation numbers will be determined by the school population of grades 4-8 in a school building using reports from OSDE and the U.S. Education website. If your school population has changed due to redistricting since the previous Spring, please fill out the CTSWS Request Form for the CTSWS Chair to review. 

 

Click here to view the CTSWS Region Information document

Rules, Policies, and Procedures

Before you consider entering CTSWS this year,
please review the Rules, Policies, and Procedures
to ensure you have a full understanding of all
CTSWS entry, payment, and participation policies.

OkMEA Rules, Policies, and Procedures

CTSWS Entry Deadlines

First Deadline – October 25, 2025
– $30.00 per student
Second Deadline – November 1, 2025
– $35.00 per student

Please note: You will not be able to complete your All-State Children’s Chorus entries/auditions until your CTSWS entries are complete.

CTSWS Payment Information

Purchase Orders, Checks, and Credit Cards are considered to be valid forms of payment.

Your entries are not considered complete without a form of payment on file in GTOMS.

You will be required to upload a copy of your PO/check. Checks will need to be mailed to the OkMEA Office.

Preparing CTSWS Entries (August-October)

  1. Confirm your NAfME/OkMEA membership status by joining or renewing.
  2. Determine the number of students you may bring to CTSWS.
    OR fill out the CTSWS Request Form to have your school added to GTOMS
  3. Create your Director profile in GTOMS.
  4. Prepare your Purchase Order for the number of students you plan to bring.
    You will only be billed for the number of students you enter.
  5. Prepare your Purchase Order for the number of music packets you need to order.
    You will be required to upload a proof of purchase to GTOMS.
  6. Decide if you will host auditions in your building.
  7. Hold your auditions.
  8. Gather the student information you need to complete your entries.
    1. Student Name
    2. Student Voice Part
    3. Student T-Shirt Size
    4. Student Height (in inches)
  9. Send the Medical Release Form home to be completed

Complete Your CTSWS Entries (October)

  1. Go to GTOMS to register as a director.
    1. Use the email address you prefer for communication throughout the CTSWS process.
    2. As you are registering, you will be prompted to enter your NAfME number.
    3. You will need to select all schools from which you plan to enter students when registering.
    4. If your school(s) does not appear on the list OR your school(s) is assigned to the wrong CTSWS Region, please fill out the CTSWS Request Form to be added to GTOMS.
  2. Once your registration is complete, enter your students individually.
    1. All CTSWS entries will need to be complete BEFORE completing your Children’s Chorus entries.
  3. Add your form of payment (PO, check, or credit card)
    1. If you are paying by purchase order or check, save a picture of the check/PO to your computer.
    2. You will be prompted to upload a picture of your check or PO when using these forms of payment.
    3. OkMEA will bill all schools who paid by PO following the second deadline.
      1. If you do not receive your invoice, contact Jay Huffer.
  4. Upload your music packet proof of purchase (PO or receipt).
    1. Save a picture of the PO or receipt to your computer.
    2. Upload it to GTOMS when completing your entries.
  5. If paying by check, MAIL the physical check to the OkMEA office.

Entries are not considered complete unless a form of payment is on file for your entries.

Entry Tutorials

Tutorials will be available in September.

  • Director Registration Video
  • Entry Procedure Video
  • Payment Procedure Video
  • Proof of Purchase Video
  • Step by Step Directions (with screenshots)

Vendor Information

  1. Click here to download OkMEA’s W9
  2. Make POs and checks payable to OkMEA
  3. Mail all payments to the OkMEA Office

OkMEA Office
Attn: CTSWS
PO Box 886
Muskogee, OK 74402

Prepare Your Students (October-Festival)

  1. Review the CTSWS Repertoire.
  2. Review the CTSWS Repertoire Notes (not yet available).
  3. Purchase music packets for each participating student.
  4. Download the CTSWS Rehearsal Tracks and share with your students.
    1. Contact your Region Chair for the password if you did not receive it.
    2. You may either burn CDs or share the files using Google Drive.
    3. Students SHOULD NOT be practicing directly from the website.
  5. Distribute the Student Practice Log for individual practice at home.
    1. Students are expected to practice the music at home in preparation for the festival.
  6. Arrange extra rehearsals for participating students to ensure they are prepared for the festival.
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Important Docs

All of these documents are examples of letters you might need
during the CTSWS process.

CTSWS Repertoire Master List (MSExcel)

CTSWS Repertoire Master List (MSWord)

Hanna Stokes, CTSWS Assistant

Email Hanna

 

Stephanie Stephens, CTSWS Chair

Email Stephanie