Exhibitor Information for 2022 Winter Conference

January 20-21, 2022

Exhibit Registration is OPEN – Click here!

OkMEA COVID-19 Policies

OkMEA is excited to host the 2022 Winter Conference this year. We are actively monitoring health and safety guidelines and recommendations at the federal, state, and local level. As new best practices become available, we may update our policies and procedures regarding COVID-19 in relation to the Winter Conference. Below you will find our COVID-19 policies (as of October 14, 2021) for the conference.


Winter Conference COVID-19 Policies


As an exhibitor, you have the option to add sponsorships to your exhibitor registration this year. You can choose to sponsor a Main Event, OkMEA Honor Concert, and/or an interest session. There are no limits on these opportunities therefore multiple companies can sponsor an event. As an exhibitor, you can choose the number of sponsorships you want to add to your exhibitor registration. Rates are listed below:

  • Main Event Sponsorship – $250 per event
  • OkMEA Honor Concert – $150 per event
  • Interest Session – $150 per event

All events are listed below. Once you have added them to your exhibitor registration, you will need to fill out this form so we know which event(s) you would like to sponsor. Questions? Please reach out to Administrative Coordinator Katie Robertson at [email protected]

Conference Location

Cox Business Center
Exhibit Hall A
100 Civic Center
Tulsa, OK 74103

DoubleTree Tulsa-Downtown
616 W 7th Street
Tulsa, OK 74103


Conference Exhibit Hours

January 20, 2022 (Thursday)

January 21, 2022 (Friday)
Closed from 12:00-2:00pm


Contract and Advertising

General Regulations for Exhibitors
Regulations for Exhibits

Exhibitor’s Letter and Contract
Register as an Exhibitor (online)

Advertising Opportunities
The advertising opportunities available are:
– Conference Program Book (Full Page, B/W)
– High School All-State Program (Full Page, B/W)
       **Reserved for Universities only
– Guidebook Banner Ad (Banner, Full Color)
Click here to learn more about advertising

Early Bird Exhibit Booth Fees

Before December 1
Single – $300.00
Double – $600.00
3 Spaces – $750.00
4 Spaces – $1000.00
6 Spaces – $1350.00

*Only a deposit of $150 is needed to secure your booth space(s) at this time. The balance will be billed directly to you once a decision is made about the conference.


Regular Exhibit Booth Fees

After December 1 – Before January 1
Single – $325.00
Double – $650.00
3 Spaces – $825.00
4 Spaces – $1100.00
6 Spaces – $1650.00

*Only a deposit of $150 is needed to secure your booth space(s) at this time. The balance will be billed directly to you once a decision is made about the conference.


Late Exhibit Booth Fees

After January 1
Single: $350.00
Double: $700.00
3 Spaces: $900.00
4 Spaces: $1200.00
6 Spaces: $1800.00

*Company will not appear in the Conference Program
*All Late Fee payments must be cashier’s check, money order, or cash

Main Events

Thursday Night
OkMEA Honor Awards

Friday Morning
General Assembly
Featuring the OkMEA All-State Children’s Chorus

Friday Afternoon
OkMEA Luncheon
Featuring Keynote Speaker Scott Lang

Thursday Concerts

Choral Concert
Jenks HS Men’s Chorus
NWOSU Singers
UCO Concert Chorale

Band Concert
Mustang North Middle School Wind Ensemble
Eufaula High School Band
Edmond Memorial High School Band

Jazz Band Concert
Crossings Jazz Knights
Coweta High School Jazz I
Oklahoma State University Jazz Orchestra

Orchestra Concert
Bartlesville 7th Grade Orchestra
OKC Sinfonia
Putnam City HS Symphony

Friday Concerts

Elementary Concert
Elk City Intermediate Honor Choir
Oklahoma Youth Sing! (Con Brio)
Mustang Central Select Women’s Choir

Choral Concert
Mustang Combined Men’s Choir
Edmond Santa Fe Advanced Treble Chorus
OCU University Singers

Jazz Choir Concert
Forte (Deer Creek HS)
Spirit Vocal Ensemble (OSU)

Band Concert
Moore High School Wind Ensemble
Choctaw High School Wind Ensemble
Broken Arrow High School Wind Ensemble

Orchestra Concert
Jenks Chamber Orchestra
Casady Philharmonic
OSU Symphony Orchestra

Elementary Sessions

Thursday Sessions
The Basics Aren’t just for Beginners: Breath, Vowels, Diction
Greg Gilpin

Repertoire for the Developing Choir: The Passion of Text,
Melody and Harmony

Greg Gilpin

Is that My Job? Navigating the World of Music Education
and Administration

Elizabeth Maughan

Bridging the Gap between Elementary and Secondary
Michele Hobizal

Finding Joy in Structure
Karissa Parkhurst

Let’s Dance
Jacob Chen and Sandy Knudson

Friday Sessions
If You Play Before I Say and Other Norms to Put Away
Tara Light

Nurturing Musical Growth Through Assessment
Aileen Miracle

Picture Books and Performances
Aileen Miracle

Saturday Session
Early Childhood
Little Learners, MORE Big Fun: Providing Our Youngest Students
with Meaningful Instruction Through Play

Emily Richardson

Choral Sponsorship Opportunities

Thursday Sessions
We Like to Move it Move it:
!5 Movement Strategies You Can Start Tomorrow
Josh Chism

2 Part Choral, Not Just for Kids
Andy Beck

Be a Light: Healing Our Musical Hearts with Song
Andy Beck

Assessment on Motivation, Self-Efficacy and Performance
Dr. Patrick Antinone

The P.A.S.S.I.O.N.A.T.E Choral Director’s Guide to
Longevity in the Classroom
Dr Derrick Fox

Acknowledgement, Affirmation and Action: Cultivating an
Inclusive Choral Community
Dr. Derrick Fox

Friday Sessions
Choral Reading Session
Dr. Derrick Fox

Choral Session
Jena Nelson

Hidden Gems Unearthed
Dr. Christopher Haygood


Band Sessions

Thursday Sessions
It’s Not Just Middle School Band: Buying In To a Culture of Excellence
Megan Perkins & Kyle Wiemar

From Button Mashers to Aural Masters: Ear Training Strategies for Beginning Band
Dr. Ryan Meeks

Tonal Energy Session
Albert Vela & Philip Geiger

7 Ways You’re Hurting Your Members
Dr. Elliot Cleveland

Conducting from the Inside Out
Allan McMurray

Warmups for the Heterogenous Classroom to Keep Your Percussionists Involved
Jason Stinson, Dr. Jamie Whitmarsh, & Adam Bruce

Friday Sessions
Strategic Sessions (combined with orchestra)
David W. Vandewalker

Forging Stronger Chains: Using a “Chain of Command” to Develop Your Program
(combined with orchestra)
Dr. Bryan Raya

Rehearsal Strategies
David W. Vandewalker

Teaching Expressive Performance
David W. Vandewalker

Orchestra Sponsorship Opportunities

Thursday Sessions
Strings 101
Nicole Melrose

Approaching Intonation as an Aural-Motor Skill: Connecting the Ear to the Hand
Molly Baugh 

How Do I Know if My Beginners Can Read? Strategies to Teach
and Support Early Music Reading
Molly Baugh

Orchestra Session
Jena Nelson

Progress Not Perfection: Practical Ways of Integrating Diversity, Equity,
and Inclusion in Student Orchestra Programs
Thomas Dickey

Why Didn’t I Think of That? Hacks Using SmartMusic
Peggy Rakas

Friday Sessions
Strategic Boosters (combined with band)
David W. Vandewalker

Forging Stronger Chains: Using a “Chain of Command”
to Develop Your Program (combined with band)
Dr. Bryan Ray

Help! I Keep Running Out of Bow: Strategies for Teaching
Slow Music in the String Classroom
Molly Baugh

Objectives, Activity, Assessment…Oh My!
Peter Markes

All Music for All: Ensembles without Borders
Peggy Rakas