Exhibitor Information for 2023 Winter Conference
January 19-20, 2023
NEW EVENT SPONSORSHIP OPPORTUNITY
As an exhibitor, you have the option to add sponsorships to your exhibitor registration this year. You can choose to sponsor a Main Event, OkMEA Honor Concert, and/or an interest session. There are no limits on these opportunities therefore multiple companies can sponsor an event. As an exhibitor, you can choose the number of sponsorships you want to add to your exhibitor registration. Rates are listed below:
- Main Event Sponsorship – $250 per event
- OkMEA Honor Concert – $150 per event
- Interest Session – $150 per event
All events are listed below. Once you have added them to your exhibitor registration, you will need to fill out this form so we know which event(s) you would like to sponsor. Questions? Please reach out to Administrative Coordinator Katie Robertson at [email protected]
Conference Location
Cox Business Center
Exhibit Hall A
100 Civic Center
Tulsa, OK 74103
DoubleTree Tulsa-Downtown
616 W 7th Street
Tulsa, OK 74103
Conference Exhibit Hours
January 19, 2023 (Thursday)
12:00pm-5:00pm
January 20, 2023 (Friday)
9:00am-12:00pm
Closed from 12:00-2:00pm
2:00pm-4:00pm
Contract and Advertising
General Regulations for Exhibitors
Regulations for Exhibits
Exhibitor’s Letter and Contract
Register as an Exhibitor (online)
Advertising Opportunities
The advertising opportunities available are:
– Conference Program Book (Full Page, B/W)
– High School All-State Program (Full Page, B/W)
**Reserved for Universities only
– Guidebook Banner Ad (Banner, Full Color)
Click here to learn more about advertising
Early Bird Exhibit Booth Fees
Before December 1
Single – $300.00
Double – $600.00
3 Spaces – $750.00
4 Spaces – $1000.00
6 Spaces – $1350.00
*Only a deposit of $150 is needed to secure your booth space(s) at this time. The balance will be billed directly to you once a decision is made about the conference.
Regular Exhibit Booth Fees
After December 1 – Before January 1
Single – $350.00
Double – $700.00
3 Spaces – $900.00
4 Spaces – $1100.00
6 Spaces – $1650.00
*Only a deposit of $150 is needed to secure your booth space(s) at this time. The balance will be billed directly to you once a decision is made about the conference.
Late Exhibit Booth Fees
After January 1
Single: $350.00
Double: $700.00
3 Spaces: $900.00
4 Spaces: $1100.00
6 Spaces: $1650.00
*Company will not appear in the Conference Program
*All Late Fee payments must be cashier’s check, money order, or cash