Exhibitor Information for 2023 Winter Conference

January 19-20, 2023

NEW EVENT SPONSORSHIP OPPORTUNITY

As an exhibitor, you have the option to add sponsorships to your exhibitor registration this year. You can choose to sponsor a Main Event, OkMEA Honor Concert, and/or an interest session. There are no limits on these opportunities therefore multiple companies can sponsor an event. As an exhibitor, you can choose the number of sponsorships you want to add to your exhibitor registration. Rates are listed below:

  • Main Event Sponsorship – $250 per event
  • OkMEA Honor Concert – $150 per event
  • Interest Session – $150 per event

All events are listed below. Once you have added them to your exhibitor registration, you will need to fill out this form so we know which event(s) you would like to sponsor. Questions? Please reach out to Administrative Coordinator Katie Robertson at [email protected]

Conference Location

Cox Business Center
Exhibit Hall A
100 Civic Center
Tulsa, OK 74103

DoubleTree Tulsa-Downtown
616 W 7th Street
Tulsa, OK 74103

}

Conference Exhibit Hours

January 19, 2023 (Thursday)
12:00pm-5:00pm

January 20, 2023 (Friday)
9:00am-12:00pm
Closed from 12:00-2:00pm
2:00pm-4:00pm

l

Contract and Advertising

General Regulations for Exhibitors
Regulations for Exhibits

Exhibitor’s Letter and Contract
Register as an Exhibitor (online)


Advertising Opportunities
The advertising opportunities available are:
– Conference Program Book (Full Page, B/W)
– High School All-State Program (Full Page, B/W)
       **Reserved for Universities only
– Guidebook Banner Ad (Banner, Full Color)
Click here to learn more about advertising

Early Bird Exhibit Booth Fees

Before December 1
Single – $300.00
Double – $600.00
3 Spaces – $750.00
4 Spaces – $1000.00
6 Spaces – $1350.00

*Only a deposit of $150 is needed to secure your booth space(s) at this time. The balance will be billed directly to you once a decision is made about the conference.

 

Regular Exhibit Booth Fees

After December 1 – Before January 1
Single – $350.00
Double – $700.00
3 Spaces – $900.00
4 Spaces – $1100.00
6 Spaces – $1650.00

*Only a deposit of $150 is needed to secure your booth space(s) at this time. The balance will be billed directly to you once a decision is made about the conference.

 

Late Exhibit Booth Fees

After January 1
Single: $350.00
Double: $700.00
3 Spaces: $900.00
4 Spaces: $1100.00
6 Spaces: $1650.00

*Company will not appear in the Conference Program
*All Late Fee payments must be cashier’s check, money order, or cash