Important Announcement Regarding the Hyatt Regency

We have some important news to share with you regarding the 2019 OkMEA Winter Conference. The Hyatt Regency will not be open during the conference. Their structure has significant smoke damage after an escalator fire in November. They assured us it would be open in time. Unfortunately, the repairs will not be complete in time for the conference. We have been diligently working on a solution to this problem for you.

First, if you are staying at the DoubleTree, Marriott Courtyard, or Fairfield, your reservations will not be affected. There is no need for you to take further action at this time.

If you have booked at the Hyatt Regency, there are three options for you:

Option 1
If you reside in Tulsa area or want to stay with someone in the Tulsa area, you and your students may choose to remain at home and drive to one of the festival hotels to catch the shuttle or drive downtown. It is our recommendation that you drive to a festival hotel rather than battle parking downtown. This exception only applies to HS All-State students was approved by the OkMEA Executive Board.
Option 2
You may choose to rebook your reservation at one of the two new All-State hotels that will have shuttle service to the All-State rehearsal venues. These hotels will honor the conference rate of $114 per night.
Option 3
Finally, you may choose to rebook at the hotel of your choosing but will not receive the conference rate nor will you have shuttle service provided to the rehearsal venues
If you are choosing to rebook at one of the new All-State hotels (Crowne Plaza or Marriott), please follow directions carefully!

DoubleTree Tulsa-Downtown

Children’s Chorus Festival Hotel

616 W 7th Street
Tulsa, OK  74127
(918) 587-8000

Rate – $110 per night
*Breakfast will be not included this year

  • Log in to the Double Tree 
  • Complete the dates and preferences section
  • Click on “Add special rate codes”
  • Enter OME in the group code section then click on “Check Availability”
  • After completing the reservation a confirmation number will be e-mailed
  • To reserve by phone, 918.587.8000, reference OKMEA

Crowne Plaza - Southern Hills

New HS All-State Festival Hotel

7902 S Lewis
Tulsa, OK 74136

Rate – $114 per night

Marriott - Southern Hills

New HS All-State Festival Hotel

1902 E 71st Street
Tulsa, OK 74136

Rate – $114 per night

  • Contact Danielle Wright at danielle.wright@tmsh.net for reservations
  • Use the Marriott W9 to create a new purchase order
  • Your PO will need to be made out to the Ruffin Hotel of Tulsa, LLC
  • Send your new purchase order and tax-exempt letter to Danielle

Courtyard Mariott

High School Festival Hotel

415 South Boston
Tulsa, OK 74103
(918) 508-7400

Rate – $114.00 per night

  • Log in to the Courtyard Marriott
  • Enter City and dates (make sure the first night lodging is correct)
  • Click on Group Code
  • Enter code of desired room type with credit card:
    • OEAOEAB – Double Queen
    • OEAOEAA – Standard King
    • OEAOEAC – King with Sofa Bed
  • Fill in necessary information and card number
  • For reservations at the Marriott, must give a credit card, send PO later is ok
  • To make reservations by phone (with credit card and PO) call 918.508.7400

Fairfield Inn

High School Festival Hotel

111 N. Main Street
Tulsa, OK 74103
(918) 879-1800

Rate – $114.00 per night

  • Log in to the Fairfield Inn
  • Enter dates (make sure the first night lodging is correct)
  • Click on Group Code
  • Enter code of desired room type with credit card:
    • OMEOMEB – Double Queen
    • OMEOMEA – Standard King
    • OMEOMEC – King with Sofa Bed
  • Fill in necessary information and card number
  • For PO’s must make reservations by phone
  • To make reservations by phone (with credit card or PO) call 918.879.1800

Special Note: For OKMEA Members that have additional hotel rooms in January, do not call the hotel and cancel! E-mail (jhokmea@gmail.com) or call (918.360.7228) Jerry with hotel confirmation number. MAKE SURE YOU GET A REPLY AS TO RECEIPT OF MEMO!

Shuttle transportation will be available throughout the conference at the PAC and all hotels, Downtown Doubletree HotelCrowne Plaza, Marriott-Southern Hills, Courtyard Marriott and Fairfield Inn. These busses will shuttle to rehearsals beginning an hour prior to morning and evening rehearsals.